Accessing shared calendar that is NOT DEFAULT calendar.

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A

Ann Scharpf

We need to set up a calendar to put a subset of group meetings on. We don't want these items to be cluttered within any one group member's other calendar information.

One of us established a new calendar folder and marked it as shared with the other users. (This person is currently running Outlook 2003; I have Outlook 2007 and our whole organization is in the process of migrating to Office 2007). When the other users try to view the folder, we cannot see it.

The link below has a section on sharing Custom Calendar Folders. But it has no instructions on how the OTHER USERS then can select the calendar to view. Can anyone explain this to me? Thanks so much!

http://office.microsoft.com/en-us/outlook-help/share-your-calendar-information-HA001230249.aspx#BM1d
 
A

Ann Scharpf

Thanks for responding but this didn't work. The instructions are for sharing aDEFAULT folder, i.e. my coworker's own calendar, which I was already able to view. I want to see anADDITIONAL calendar folder that he established that is for a specified group's meetings.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Thanks for responding but this didn't work. The instructions are for sharing aDEFAULT folder, i.e. my coworker's own calendar, which I was already able to view. I want to see anADDITIONAL calendar folder that he established that is for a specified group's meetings.

The instructions are for sharing a SUBFOLDER or any non-default folder. The permissions are set the very same way for default or non-default folders - but the other party needs to open the mailbox in their profile in order to view the folder.

From the " Opening the shared folder" section

The person you shared the folder with needs to add your mailbox to their profile, as a secondary mailbox.

Go to Tools, Account Settings. Select your Exchange account and press Change Click More Settings On the Advanced Tab, click Add Type all or part of the name of the mailbox that was shared with you. Select the correct name if presented with a list of names.Click Ok and work your way out of the dialogs and return to Outlook.

 
G

gmcfarlen

I am struggling with the same problem also. My attempt to access a non-default shared calendar between two Outlook 2003 clients does not resolve. I have followed the instructions listed above and the added mailbox shows up in the Outlook 2003 client that is trying to access the shared calendar. Adjacent to that listing is the boxed plus sign that typically means to expand. When I click the item to attempt to access the shared calendar folder, I receive an error dialog over another error statement in the folder. See the attached screenshot. This result is specifically different from what the recommended procedure produces. Any other suggestions are more than welcome.
 
G

gmcfarlen

Sorry, can't attach screenshot. It shows the following:

In the main display window it states, " Unable to display the folder. Microsoft Office Outlook could not access the specified folder location." A error dialog box also opens with the Microsoft Office Outlook in the title banner and the contents say, " Unable to expand the folder" . Again, any suggestions or help is greatly appreciated.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Check the permssions on the folder - did you give the users or groups view folder permissions on the mailbox and top-level folder and read/editor/whatever permission on the calendar? Seehttp://www.slipstick.com/outlook/sharesubfolder.asp - the " Sharing the folder" section:

1.Right click on the folder you wish to share.

2.Choose Properties, select the Permissions tab.

3.If Default has Reviewer permission you won't need to add individual names to the list unless they need more permissions than the Default account has.

4.Click Add and select the names you want to share with from the Global Address List.

5.Give them at least Reviewer permission so they have Folder visible permission.

then

1.Right click on the mailbox root. This is the folder you click on to display Outlook Today.

2.The Default account typically has no permission to the entire mailbox. You can either give the Default account Folder visible permission or click Add and select your co-worker's name from the GAL.

3.Check the Folder visible box only. The permission level remains set to None.

 
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