Outlook E-Mail Custom Form

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We would like to add a custom text box to our company email so that it wouild be displayed in all new and replying email. We have attempted to create a form but cannot get it to replace the standard email template. We are all on Outlook 2010 and are using 2010 Exchange Server. Any help in this area would be appreciated.

We are not attempting to insert a disclaimer or a signature block. We would like to add a field under the subject heading that allows our employees the ability to enter a project number.



Thanks for posting this question
As you have already discovered, it is not possible to set a different form to be used with a Mail folder. Right-click on any mail folder > Properties > Click dropdown next to “When posting to this folder, use:” and select Forms. Go to any custom mail form you have and select it. The error you will receive is “You cannot create an item of this type in this folder.”

To override the default form, you can use the Forms Administrator utility. Please review the following article to learn about the utility. FYI, it doesn't cover Outlook 2010. But I have set it up and the tool works. You're just going to need to change the key settings to reflect the latest version.

[HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Custom Forms]

[HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Custom Forms\Compose]

[HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\Custom Forms\Read]

Alternatively, instead of a custom mail form you could use an Outlook Form Region to extend the mail form to include any additional functionality. Below is a link to a MSDN query I did on Outlook form regions. You"ll see numerous articles regarding Form Regions and Outlook 2007. Outlook 2007 was the first version to be able to use Form Regions and the same material may be applied to Outlook 2010.

Hope that helps!

Jahawk MSFT



Thank you for the quick response. However, I do not see any link to an article on the Administrator Tool? Can you provide the link you were refering to? Additionally, there are no registry entries on the client system for Custom Forms. I am guessing that they will appear after you have the form utility installed? All references I have found point to a tool designed for Office 2000, is this the same utility? Is there a group policy that can be applied that would change the entire organizations default form?

Thank you for getting us started in the right direction!
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