Best way to effectively back up Outlook Calendar (and save Categories) and Email as well????

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C

CassB



Ok, so I am looking for the best, most efficient and reliable way to back up my Outlook calendar (as well as make sure that all the categories I have assigned - like "personal"- stay assigned) as well as my email.

I have really important, sentimental, meaningful, and/or personal events in my calendar dating back to 2006 that I want to be able to go back to and remember the dates of, etc, and these are all in my Outlook calendar so losing this info would be devastating to me. I seem to always get a different answer from the guys at the local "Geek Squad" as to how to do this reliably so I thought I would post here.

Up to now, I have been going opening Outlook, choosing "export to a file", selecting .pst, and putting this exported file onto an external hard drive. I have been doing this in one step, that includes all my Personal Folders (so calendar, contacts, email). Is this correct and would this file be able to be seamlessly imported if I bought another computer or had a hard drive go bad (which has happened to me three times!!!!).

Would greatly appreciate any and all thoughts/opinions on how to best do this and please include details!

Thanks so much! Grateful for a site like this that can offer technical support from the community :)

Cat
 
C

CassB



Don"t use the export option, simply copy the existing PST (Outlook Data file) from the current location and move it to a back-up drive.

Note: ensure Outlook is closed while copying and moving the PST file.

To know the default storage location for Outlook files visit the link given below:

http://office.microsoft.com/en-us/outlook-help/where-does-microsoft-office-outlook-2007-save-my-information-and-configurations-HP010066914.aspx

Ganesh Kumar N

Thanks for the reply. A few questions:

1) what is the reason that I would not want to use the Export option? (so many "geek squad" people at Best Buy arestill telling customers to do it this way!)

2) I am using Windows 7, and I saw that these instructions are for XP or Vista. Did I miss something? Right now, I believe my existing Outlook Data File (.pst) is in this location. Can you verify that this sounds right?

C: Users>Cass(me/owner)>App Data>Local>Microsoft>Outlook>Outlook (says "Microsoft Office Outlook Personal folders" for File Type).... does that sound like the right file? The icon is a lined sheet of paper with the tan clock in the upper left corner and it looks to have been updated today at almost real time.

If this is the right file, how often is this file kept up to date by Outlook? Does it include all Outlook info (email, calendar, contacts...) and all subfolders, and will it be able to seamlessly be transferred to a new computer that has Outlook or to a new hard drive if mine failed?

Thanks so much for all the help!

Cat
 
G

Ganesh Kumar N



1. If you export the data from outlook, sometimes it may lead to a data loss.

2. The location of the Outlook PST is the same for both Windows Vista and Windows 7, so you can follow the instructions.

3. The location "C: Users>Cass (me/owner)>App Data>Local>Microsoft>Outlook>Outlook.pst" is correct.

4. The outlook.pst file will include all the information (like email, calendar, contacts...) and all subfolders. The maximum size of the Outlook PST file can go up to 2 GB. After the maximum limit, you can create a new Outlook PST file and take a backup of the old Outlook PST file.

Ganesh Kumar N
 
C

CassB


The outlook.pst file will include all the information (like email, calendar, contacts...) and all subfolders. The maximum size of the Outlook PST file can go up to 2 GB. After the maximum limit, you can create a new Outlook PST file and take a backup of the old Outlook PST file.

Ganesh Kumar N

How can I make sure that all my Outlook data is backed up and the size of it is not an issue? In other words (sorry, but I am a bit of newbie. here) how can I make sure that I do not exceed the 2GB max and once I am able to determine that I am at the Max, how can I backup to ensure that all data is being backed up?

(Again, sorry, I am new to this stuff and just want to make sure that my data is protected. I appreciate you walking me throught this).

Cat
 
C

CassB

Anyone? Sorry if this previous question seems silly...again, a newbie trying to learn all she can :)
 
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