Selecting shared calendar for appointment/meeting templates

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Dyloot

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
When creating calendar appointment/meeting templates, is there a way to choose a specific shared calendar? When I create templates now, the appointment/meeting is stripped of the specific calendar assignment and defaults to my primary, personal calendar. :confused:

Thanks in advance!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
No, you can't assign a calendar in a template. If you are creating for shared calendars, you need to have the calendar open before opening the template.

You can publish a custom form to a shared calendar and set it as default for the calendar, but still need to open the calendar to create the appt.
 

Dyloot

Member
Outlook version
Outlook 2010 64 bit
Email Account
Exchange Server
No, you can't assign a calendar in a template. If you are creating for shared calendars, you need to have the calendar open before opening the template.

You can publish a custom form to a shared calendar and set it as default for the calendar, but still need to open the calendar to create the appt.
Thanks so much for replying. I really appreciate your time.

I'm totally fine with "opening" the calendar prior to creating the appointment--but what do you mean by open? In Outlook 2010, I have the shared calendar checked (and my primary calendar not checked), and then:

1) I click the specific time slot on the specific day

2) I click New Items -> More Items -> Choose Form

3) In Look in, I select User Templates in File System

4) I open the template

The appointment template opens, but lacks the calendar identifier at the bottom that usually populates when I create an appointment from scratch to a shared calendar. When I submit the appointment, it goes to my general, default calendar.

What am I doing wrong? Thanks in advance.
 
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