Best way to locally backup/archive Gmail?

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pkcouch

Member
Outlook version
Outlook 2010 32 bit
Email Account
IMAP
Hello,
I have Outlook 2010 with an IMAP/Gmail account. I've had GMail for many years and it is approximately 4GB “in the cloud”. In my Send/Receive Groups, I have all of my GMail folders (except All Mail) setup to download headers only (Send/Receive Settings – All Accounts).
I was wondering about how to institute overall local backup/archival strategy as it relates to Send/Receive Groups. Or if this is even the correct approach? I am interested in preserving my email in a PST in the event that my Gmail in the cloud “goes away”. Would it be better to change the Send/Receive settings to ‘download complete items including attachments for subscribed folders’? Or is there a better/different way to do this with the Auto Archive or another feature?
[FONT=&quot]Thanks, Paul c.[/FONT]
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
You need to download full messages to use an IMAP data file as backup.

In Outlook 2010 and older, you can copy the imap pst file as a backup - the pst data file can be opened in any outlook profile. Messages without bodies will be in the data file, but outlook won't be able to get the body. This is generally easier than exporting the pst for backup, except export should get the full messages, if any are missing the bodies. Export can be filtered, so you could export weekly and change the filter to include only new messages.

As an FYI, Outlook 2013 uses an ost file for IMAP, so this trick no longer works - you'd need to export the folders to backup IMAP in Outlook 2013.
 
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