Outlook 2010 – Send email based on categories

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New Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server

I'm using Outlook 2010, and I use the Categories feature to assign emails to different persons. The categories are custom and they have already the names of the persons(e.g. John, Diane, Smith...).
I would like to know is possible to create macros and based on category I select an email to be sent to the person or person I select.
The inbox it’s share inbox and multiple persons have access to it. But is not the main inbox so some of them will not know if a email is assign to them.

Thank you.

Forum Admin

Senior Member
an item change macro should be able to do that. i might have some samples that can easily be changed to do this.

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
This code will do it -

Public WithEvents OlItems As Outlook.Items
Public Sub Initialize_handler()
   Set OlItems = Application.GetNamespace("MAPI"). _
End Sub
Private Sub OlItems_ItemChange(ByVal Item As Object)
If Item.Categories <> "" Then
Dim olMail As Outlook.MailItem
Set olMail = Application.CreateItem(olMailItem)

With olMail
        .To = Item.Categories
End With
End If
End Sub
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