Outlook Rules not show Master Category List

Status
Not open for further replies.

jerry3304

New Member
Outlook version
Outlook 2013 64 bit
Email Account
POP3
Hello,

I run Outlook 2013 and sync my calendar and contacts with Outlook.com (thus two data files...pst & ost). After my new phone would not sync, I made some changes (mainly to my Outlook.com account name) and ultimately have my pop3 account working correctly (not syncing with Outlook.com), as well as my contacts and calendar items (syncing though EAS). However, during that process, my previous rules were lost (or I cant find them). Not big problem as there were not that many, but my issue is that when I try to write a rule to categorize emails, my category list only shows the 6 basic categories with color names (Blue, Green, Orange, Purple, Red, Yellow). All other areas with category show all my category items (about 75+ of them with client names).

Is there a way to get the Color Categories in Rules to show the same as in my email, calendar, or notes screen categories?

I tried assigning all categories to a Note, then drag the note to my desktop, then back and selected "upgrade to color categories"....it did not work.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
It sounds like you have two different data files - rules and categories are stored in the default data file. Did you change the default data file? Each data file that is used by an account (as the delivery location) may also have a different set of color categories.

Try adding all of the categories to an appointment or contact then dragging it to outlook.com folders and using upgrade to color categories.
 

jerry3304

New Member
Outlook version
Outlook 2013 64 bit
Email Account
POP3
Diane, yes, I changed the default data file from outlook.pst to the outlook.ost per the instructions for syncing contact/calendar.

I made a new appointment in the in the pst file, added all the categories, then dragged it over to the ost file. I then right clicked the top OST heading in the email page, selected "data file properties", then "upgraded to color categories". That worked! Thank you!

If I understand this correctly, my emails are being stored in the pst file and my calendar and contacts are in the ost file. Does that sound correct?
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Correct. Mail sent to your pop account are in the pst file, calendar and contacts are in outlook.com.
 
Status
Not open for further replies.
Similar threads
Thread starter Title Forum Replies Date
A Apply Selected Emails to outlook rules and Run Rules Using Outlook 5
Wayne Outlook locks up when opening "Manage Rules & Alerts" Using Outlook 7
T "Words In Recipient's Address" Rule Causes Outlook To Stop Processing Rules Using Outlook 3
N Outlook rules don't create a copy for bcc'ed emails Using Outlook 3
K Outlook Rules: Move a Copy Using Outlook 4
soadfan Outlook rules look up display name only Using Outlook 4
Justo Horrillo Issue with rules in Outlook 2010 Using Outlook 4
J Outlook Rules - Changing auto-submit address in multiple rules, according to rule name Outlook VBA and Custom Forms 0
EaglePI Outlook 2010 need help with rules Using Outlook 0
D Outlook Rules Using Outlook 1
Gunny NFOhiway Outlook PST file and Rules Using Outlook 1
M Outlook 2016 Rules Not Working Automatically Using Outlook 5
oliv- How to Run a Script IN AN ADDIN with Outlook's Rules and Alerts Outlook VBA and Custom Forms 2
Q Outlook 2016\365 export specific rules to import in another system Exchange Server Administration 1
A outlook 2007 how to chcek all rules ? Outlook VBA and Custom Forms 2
R Outlook rules Using Outlook 3
M Outlook 2007 IMAP Account Rules Issues Using Outlook 3
D Outlook Rules - How to use a variable in the subject condition Outlook VBA and Custom Forms 9
A Setting RULES with more than one condition in MS OUTLOOK Using Outlook 6
J Outlook rules and alternatives Using Outlook 2
Rupert Dragwater How to delete old rules and create new in Outlook 2013 Using Outlook 12
H Using Outlook Rules to search for NewLines in message body Using Outlook 1
R Outlook - alternatives to Rules / Junk? Using Outlook 5
R Outlook 2013 - IMAP & Rules Broken Using Outlook 1
D Trying to repair Outlook rules Using Outlook 5
J Outlook 2007 Rules & VBA: How to run a script on a report message (ReportItem) Using Outlook 14
V Importing Rules in Outlook 2013 Using Outlook 2
T Adding text to forwarding rules in Outlook 2010 Using Outlook 1
T Adding tex to forwarding rules in Outlook 2010 Exchange Server Administration 1
D Outlook 2010 Rules: fwd meeting invitation results in winmail.dat not .ics Using Outlook 4
M Outlook 2010 IMAP rules occasionaly stop working Using Outlook 4
K Smartphones, Outlook and Rules Using Outlook 0
W Fwd Outlook incomming messages to usb port after Rules and alerts applied Using Outlook 0
P Outlook 2013 rules -- not working reliably -- moving messages to wrong boxes Using Outlook 0
J Outlook 2013 - Rules and Alerts for POP3/IMAP Accounts Using Outlook 1
S Outlook 2010: Message Rules come back next time I restart Outlook Using Outlook 0
D Unable to transfer rules from one Outlook computer to another Using Outlook 5
R Outlook 2013 Rules not working Using Outlook 1
S Outlook 2013 - All rules simply delete the email Using Outlook 1
M Rules in Outlook 2013 Exchange Server Administration 9
K Outlook Cached Mode - can't create rules to move email to another mailbox Using Outlook 2
J Outlook rules help Using Outlook 1
D Outlook Rules Using Outlook 1
J Outlook - rules and Alerts Using Outlook 1
V Outlook 2010 non working rules Using Outlook 1
M Rules & Alerts not appearing in the File Tab (outlook 2010) Using Outlook 1
S Outlook 2010, need script for rules & Warnings Using Outlook 3
J Outlook - rules and Alerts - from group Using Outlook 3
D Rules Wizard Outlook 2010 limitations Using Outlook 1
N Outlook Rules - is this possible? Using Outlook 3

Similar threads

Top