Need help with finding/updating task

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tu2011

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Hi!

I'm new to Outlook VBA macros and I'm wondering if someone here would be kind enough to help me out.

My Goal: What I'm trying to do is have a macro that looks at the email's subject heading for a keyword, "SR" when I hit Send button. If it exists, prompt me with a message to create a Task (or automatically create it) with the same subject heading as the email's and a due date 4-5 days from now. If a task with the same subject heading already exist, then either delete it and create a new one or update it with the new date.

The Problem I Currently Have: My script some what works. It prompts and creates a new Task based on the email's subject heading. However, it creates a new task for every time I send the email with the same subject heading (i.e. emails of the same thread). So I end up with multiple tasks getting created. I tried implementing different search functions but I don't know what the proper command to us and how to get it to work. If you can show me how to do so or if you can think of a better way to do this, I would be very much appreciated.

Here is what I have so far.

Code:
Private Sub MyMailItem_Send(Cancel As Boolean)
    Dim olApp   As Outlook.Application
    Dim olTask  As Outlook.TaskItem
    Dim oFolder As Outlook.MAPIFolder
    Set oFolder = Application.Session.GetDefaultFolder(olFolderTasks)
    Set colItems = oFolder.Items
    Dim strSubject As String
    Dim objSch As Outlook.Search
   
    If InStr(MyMailItem.Subject, "Mentor Graphics SR") > 0 Then
        If MsgBox("Create A Follow Up Task?", vbYesNo) = vbYes Then
            Set olApp = Application
            strSubject = "Follow Up: " & MyMailItem.To & " : About :" & MyMailItem.Subject
            Dim strFilter As String
            strFilter = "urn:schemas:httpmail:subject = " & strSubject
            Const strScope As String = "'Tasks'"
            Set objSch = olApp.AdvancedSearch(strScope, strFilter)

            If objSch <> Null Then
                olTask.Delete
                MsgBox ("Tasks Found")
            Else
                Set olTask = olApp.CreateItem(olTaskItem)
                olTask.Subject = "Follow Up: " & MyMailItem.To & " : About :" & MyMailItem.Subject
                olTask.Body = olTask.Body & MyMailItem.Body & vbCrLf
                olTask.Categories = Replace(MyMailItem.To, ",", "-")
                olTask.DueDate = Date + 4
                olTask.Status = olTaskWaiting
                olTask.Display
                olTask.Save
                olTask.Close (olSave)
            End If
        End If
    End If
End Sub
 

Michael Bauer

Senior Member
Outlook version
Outlook 2010 32 bit
Email Account
Exchange Server
Calling AdvancedSearch doesn' return the search result, you need to subscribe to the AdvancedSearchComplete event instead.
Code:
private sub Application_AdvancedSearchComplete(byval SearchObject as Search)
 'here check Search.Results
end sub

private sub mymailitem_send(cancel as boolean)
  ...
  application.advancedsearch scope, filter
end sub
 
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