Creating meeting invite with disabled tentative button

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Ion

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Hi all,

I'd like to invite several people to an Outlook meeting. When receiving the invitation, these people should not be able to click on the tentative button. In other words, the tentative button should be disabled or at best not even be displayed. Is there a way to do that?

Thanks in advance for your reply.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
it can be disabled for all meetings by the admin (using GPO, internal only) but it can't be disabled on a specific meeting. You'll need to add a request in the notes field that the invitee either accepts or declines and hope they read it and do as you request.
 

Ion

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Thank you very much for your answer. How can I, as an admin, disable it? And disable it means it will be disabled for every single meeting in the entire organization?

Best regards
 

Ion

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
And "internal only" means, if I send invitations to people outside of my organization the disabling of the button does not work anymore?
 

Ion

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Organization meaning the outlook mailbox where I send invitations from
 

Ion

Member
Outlook version
Outlook 2013 32 bit
Email Account
Exchange Server
Hey Diane, I guess my questions are too brief and abstract. I will try to be a little bit more specific. Using GPO as an admin I can disable the tentative option for all meetings you said. Do I have to design a new meeting form and alter the code in the view code function? Currently I am following these steps as shown here:

Do not allow / Show to select "Tentative" option in Responce

Turning off the request responses programmatically consists of three steps.

  • Create a custom form
  • Publish the form in your Calendar folder
  • Make the new form the default appointment form
To create a custom form, follow these steps:

  1. In the Outlook Calendar view, on the Calendar menu click New Meeting Request.
  2. On the Tools menu, click Design Outlook Form.
  3. On the Form menu, click View Code.
  4. In the Visual Basic Script Editor type the following:
    Function Item_Open()
    Item.ResponseRequested = False
    End Function
  5. On File menu, click Close.
You can publish forms several ways. This example shows how to publish your form in your Calendar folder. Follow these steps to exit the design mode and publish the form:

  1. On the Tools menu, click Design Outlook Form to exit the design mode.
  2. On the File menu, click Publish Form As.
  3. In the Form name box, type MyForm and click Publish In.
  4. In the "Set Library To" dialog box, click to select Folder Forms Library.
  5. In the folder list, click to select your Calendar folder and click OK.
  6. Click Publish to publish MyForm in your Calendar folder.
  7. On the form File menu, click Close. When prompted, Do you want to save changes? Click No.
The form is now available under the Calendar menu as New MyForm.

To set this new form as your default appointment form, follow these steps:

  1. In Folder List view, right-click the Calendar folder and on the shortcut menu click Properties.
  2. Click to select MyForm from the "When posting to this folder" list.
  3. Click Apply.
For more information about how to disable the option that requests responses for meetings, you can refer to this KB article: http://support.microsoft.com/kb/174716

Am I on the right track with this manual?

Thanks for your time.

Best regards

Ion
 
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