Folder layout

Not open for further replies.


Senior Member
Outlook version
Outlook 2019 64-bit
Email Account
I run manual archiving yearly, which creates a new PST file with a copy of the main folder tree for each year.

The main folder tree has the standard layout; i.e., a group of four folders with special icons (Inbox, Drafts, Sent Items, Deleted Items), then all other folders in alphabetical order, mostly with plain icons.

The archive folder trees have the same standard layout, except this year, which has just the Deleted Items folder with a special icon, then all other folders -- including Inbox, Drafts, and Sent Items -- in alphabetical order, with plain icons.

The non-standard folder layout does not appear to affect any functionality; however, what would cause it to be different this time, and is there a way to apply the standard layout?

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I'm not sure why the folder icons are different - it definitely won't affect the pst or the folders themselves. Setting the pst to be the delivery location for an account might fix the icons, setting it as the default might fix it too, but will create any of the default folders that might be missing (calendar, contacts, tasks etc).


Senior Member
Outlook version
Outlook 2019 64-bit
Email Account
Thanks for your reply. Yes, temporarily setting the new archive PST as the default standardized the folder layout and icons (although doing this caused all rules to disappear for some reason; however, fortunately, I had a backup of the rules that I was able to import).
Not open for further replies.
Thread starter Similar threads Forum Replies Date
S Outlook (2016 32bit; Gmail IMAP) - Save sent message to Outllook Folder Outlook VBA and Custom Forms 0
D Move Email with Attachment to Folder Outlook VBA and Custom Forms 3
C VBA to prompt for Sent folder destination Outlook VBA and Custom Forms 3
G How to add a folder shortcut to outlook quick access toolbar? Using Outlook 6
G Add to Outlook Contacts - Point to non-default contacts folder Using Outlook 0
M Move to Folder Using Outlook 1
K Export Folder to PST Outlook VBA and Custom Forms 2
B Spam folder not showing in Outlook Using Outlook 5
D Is a sub folder under contacts necessary to be able to name an Address Book? Using Outlook 1
J Moved many emails to Outlook external folder, need to delete on Gmail server Using Outlook 14
A Going to folder using shortcuts Using Outlook 3
B Outlook 2016 Auto-archive creates new folder Using Outlook 4
B BCC issues after changing root folder path for gmail Using Outlook 1
Fozzie Bear Outlook 2016 Creating a shared local Contacts folder Using Outlook 2
A Cannot copy this folder because it may contain private items Using Outlook 0
A Unable to save recurring Meeting to Documents folder due to error Using Outlook 2
B Extracting email addresses from a folder - how to also get the name of the person the address is for? Using Outlook 5
E How to display "Change Folder" in Change Default Email Delivery Location in Exchange Outlook 2016 Using Outlook 1
J Moving Imported folder Using Outlook 2
R List folders in a combo box + select folder + move emails from inbox to that folder + reply to that email Outlook VBA and Custom Forms 1
J Sent Items Folder NOT Showing Correct From Email Address Using Outlook 0
B VBA to Collapse Task Folder Groups Outlook VBA and Custom Forms 1
Retired Geek Junk Folder Clean Up Rules Exchange Server Administration 1
D Outlook 2016 Deleting emails without affecting folder structure - Outlook Office 365 Using Outlook 3
B Outlook 365 - Folder pane list clears Using Outlook 24
P Add, remove, & reorder folder pane Using Outlook 6
R Folder pane width change Using Outlook 59
T Missing Folder in Using Outlook 3
R Setup autofoward rule on a particular folder in Outlook Using Outlook 0
T After I send a new email, it remains in the Draft folder Using accounts in Outlook 3
N Outlook 2016 Folder Icons Look Using Outlook 0
S Create A Search Folder That Looks For Message Class? Outlook VBA and Custom Forms 0
R Deleting emails from storage folder Outlook VBA and Custom Forms 1
B Outlook - Mail from safe senders list being sent to Spam Folder Using Outlook 0
R Search/Jump to a folder by typing its name Outlook VBA and Custom Forms 1
M Sent mail not showing in Sent Items folder; but they can be found with Search Using Outlook 3
A Create date folder and move messages daily Outlook VBA and Custom Forms 1
9 Outlook 2016 How to save an Outlook attachment to a specific folder then delete the email it came from? Using Outlook 1
R VBA for copying sent email to current folder under a shared mailbox Outlook VBA and Custom Forms 17
W Looks like the folder below has been deleted: "iCloud\Calendar" Using Outlook 1
T "cannot find the calendar folder for this item" - calendar items stuck in outbox Using Outlook 0
R "Can't store Outlook data files under the AppData folder. Please choose another folder." Using Outlook 6
H Return Highest Level Email Folder Outlook VBA and Custom Forms 2
E Project Management - Adding Folders for Different Folder Types Using accounts in Outlook 0
G Can't create Folder Groups in Outlook 2013 Using Outlook 0
C Can't move folder, the folder is full Using Outlook 0
geofferyh Outlook 2010 How to Copy Outlook Attachment to a Specific Folder? Outlook VBA and Custom Forms 3
R Can not create folder to store specific emails in in Outlook for Mac Using Outlook 1
B Clear Offline Items (Mail Folder) via VBA Outlook VBA and Custom Forms 1
V Emails remain in Drafts folder even though they have been sent Using Outlook 4
Similar threads