Send multiple batch tasks to single person

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FifferFefferFef

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Outlook version
Outlook 2016 64 bit
Email Account
Exchange Server
When I'm setting up a new job (we do numerous jobs a month) I have a list of tasks which are created need to be assigned all at once to a single individual. So say there's 10 tasks, can they all be assigned at once to a single person...?

Is there a way to assign all those tasks together to a single person (say 10 tasks) without assigning each task individually? Also, can the notification email be turned off? My assistant doesn't need to be notified of each task, it's just a checklist of reminders for various items to accomplish.

One thought is a task which would be a job, with lots of sub-tasks that are the items to complete for that job, but I have no idea if sub-tasks even exist, still learning the ropes to tasks. Want to work within the system rather than around it if possible.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
When I'm setting up a new job (we do numerous jobs a month) I have a list of tasks which are created need to be assigned all at once to a single individual. So say there's 10 tasks, can they all be assigned at once to a single person...?

No, outlook doesn't support that.

Is there a way to assign all those tasks together to a single person (say 10 tasks) without assigning each task individually? Also, can the notification email be turned off? My assistant doesn't need to be notified of each task, it's just a checklist of reminders for various items to accomplish.
No again, unfortunately. Do they need to be in separate tasks? If it's just a check list, can you use one task?

Subtasks do not exist.
 

FifferFefferFef

New Member
Outlook version
Outlook 2016 64 bit
Email Account
Exchange Server
Thanks for your reply. I suppose the idea is to essentially use Outlook as a lite version of MS Project and track various job components without so much bulk. These jobs turn over fairly quickly and using MS Project seems like overkill.

Still, it's very helpful to know various tasks have been completed, when, and in what order so if I need to take over a job to complete it and submit to a client, various outstanding items, and their relative completeness will be already known. Helps gauge how much time investment will be required (Gantt chart concept).

This avoids the many conversations with a team about their progress which become tedious with multiple team members working on multiple jobs with multiple tasks. Perhaps some iteration of MS Project might be what the doctor ordered if we actually want to track progress that closely.
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Are you using in-house exchange or office 365? Office 365 has a Planner that might help with the task tracking. My complaint is that it's not in outlook, like tasks are and is online-only.
 
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