vba for a rule to automatically accept meeting requests with 'vacation' in subject, change to all-day event, change to free, don't send reply

diver864

New Member
Outlook version
Outlook 2019 32-bit
Email Account
Exchange Server
Hi, the company I work for sends out meeting requests to everyone when someone is going to be on vacation, as a way of letting people know who's not going to be available. But the meeting requests are set for 8am to 5pm, include the standard 15 minute reminder, and are set to busy, which makes a mess of things in my calendar when I accept them. I have to change them manually.

Instead I would like to set up a rule that runs a script, which automatically accepts meeting requests with 'vacation' in the subject, changes the even to be an all-day event, changes free/busy to 'free', and does not send a reply to the organizer. I have searched and found macros that do bits and pieces of this, but I am not a VBA programmer and don't know how to weave them all together.

I would be thrilled to have a solution - how do I do this?

Thanks!
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
I have sample rules on this page, including how to not send a respose -

adding code to change fields is easy - as long as you know the field name

.BusyStatus = olFree
.AllDayEvent = True
.ReminderSet = False ' remove reminder
 
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