Header instead of just a signature for a disclaimer

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Outlook version
Outlook 2010 64 bit
Email Account
POP3
This may be confusing because headers are different in emails, but I am speaking of the text body. In the legal world, after the signature block is generally a disclaimer something like this:

"CONFIDENTIALITY NOTICE: This email and any documents, files or previous email messages attached to it may contain information that is confidential or legally privileged and is for the sole use of the intended recipient(s). If you are not the intended recipient, do not read, print, or save this email. Any unauthorized review, use, disclosure or distribution of this email, its contents or the attachments, is strictly prohibited. If you are not the intended recipient, please contact the sender by telephone or reply email and destroy the original, any attachments and all copies without reading or saving."

However, this notice should not be at the end of the email after it has already been read, but at the beginning, before the text of the email. Anyone know of a way to put this at the beginning of the email???
 

Diane Poremsky

Senior Member
Outlook version
Outlook 2016 32 bit
Email Account
Office 365 Exchange
Besides inserting it manually? :) For new mail, a custom form... manually for replies. Might be able to do it using VBA...




However, i wouldn't put it first. It will annoy people, especially smartphone users because the disclaimer takes up the first couple of screens.




As for putting it at the end, after the message was read - its really doesn't matter because the disclaimers aren't legally binding to the recipient... they are like the warnings on the toaster to not use it in the bathtub - legal wants the warning but it's not going to stop people from doing what they want. :)
 
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